Team capacity calculator
Compare weekly team hours with time off and confirmed project work. See tentative work as a separate scenario.
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Example values are filled in. Change them to match your business.
People included in this one-week calculation. Use existing team size, not paid-seat capacity.
Use the same weekly hours for each person, or the average if workweeks differ.
Unavailable hours across the whole team this week. Include each hour once.
Total committed hours across all members for this same week.
Possible additional hours, excluded from confirmed work above.
Your calculation
Hours remaining after confirmed work
32hours
- Total team hours
- 160
- Available after time off
- 144
- Confirmed project hours
- 112
- Tentative project hours
- 24
- Confirmed utilization
- 77.78%
- Hours remaining including tentative work
- 8
- Utilization including tentative work
- 94.44%
One-week planning totals only. Tentative work is separate; individual availability and overlapping schedules need their own review.
Your calculator inputs stay in this page and are not sent with analytics or signup links.
Plan the week before adding more work.
Start with the same weekly hours for each member, then subtract the team’s total time off for that week once. Confirmed hours reduce the main result. Tentative hours appear separately so you can compare what happens if possible work becomes confirmed. Utilization divides allocated hours by available hours. A negative balance shows more work than the available hours; a zero available-hours week has no utilization percentage. This aggregate calculation does not check individual schedules or overlapping allocations.
Available hours = members × weekly hours − time off. Remaining hours = available hours − confirmed work.
Four members with a possible new project
Illustrative hours for one week, not a staffing recommendation.
- 4 members × 40 weekly hours = 160 total hours.
- 160 hours − 16 hours of time off = 144 available hours.
- 144 available hours − 112 confirmed hours = 32 hours remaining.
- Adding 24 tentative hours leaves 8 hours in the tentative scenario.
Confirmed utilization is about 77.78%. If all tentative work is confirmed, utilization becomes about 94.44%. These totals do not show whether one specific person is overloaded.
Common questions
Do I need PyME to use this calculator?
No. This public calculator is free and does not require an account. Saving and managing a team staffing schedule in Mantuno Resourcing is a separate PyME-only web feature. Individual and Pro do not include Resourcing.
What if team members work different hours?
Use the team’s average weekly hours per member to estimate the total, or calculate each group with the same hours separately. Review individual workweeks and project dates in your staffing plan before assigning work.
Should tentative work reduce confirmed availability?
This calculator keeps it separate. The main result subtracts only confirmed work; the tentative scenario subtracts both confirmed and tentative hours. Enter each planned hour once.
Are these payroll, leave, or actual time records?
No. These are planning totals you enter for one week. They do not approve time off, establish leave rights, calculate pay, measure employee performance, or prove that work occurred. The calculator does not save a staffing schedule.
Plan the people behind your projects.
Compare Mantuno plans for work and team management. Resourcing is included only in PyME on the web.